Terms & Conditions

Welcome to our AI Readiness Survey

By proceeding with the survey and requesting your personalised report, you agree to the following terms and conditions. These terms are designed to inform you about how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Data Controller

The data controller responsible for your personal data collected through this survey is:

2. Purpose of Data Collection

We collect your personal data for the following specific purposes:

1. To administer the AI Readiness Survey: To allow you to complete the survey on behalf of your company.
2. To generate your bespoke AI Readiness Report: We use the survey responses, in conjunction with AI algorithms, to create a personalised report detailing your company's AI readiness.
3. To deliver the report to you: We need your email address to send you the downloadable report.
4. To communicate with you regarding your report: This may include sending you updates, clarifications, or support related to your report.
5. For analytical purposes (anonymised): We may use aggregated and anonymised survey data for statistical analysis to improve our services and understand broader trends in AI readiness. This data will not identify you or your company.

3. Types of Personal Data Collected

We collect the following personal data from you:

• • Name: To personalise your report and address you correctly.
• • Email Address: To deliver your bespoke report.
• • Company Name: To provide context for your survey responses and for your report.
• • Role within the Company: To understand the perspective from which the survey was completed.
• • Survey Responses: The information you provide within the survey itself, which pertains to your company's AI readiness.

4. Lawful Basis for Processing

Our lawful basis for processing your personal data is consent. By registering for the survey, you are explicitly consenting to the collection and processing of your personal data for the purposes outlined in these terms.

5. How We Use AI to Create Your Report

Your survey responses are processed by an AI system to analyse the data and generate your personalised AI Readiness Report. The AI system does not store your individual personal data beyond the immediate processing required to generate your report. We do not use your personal data to train publicly accessible AI models without your explicit and separate consent.

6. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Specifically:

1. Your name, email, company name, and role will be retained until you request deletion after sending your report, to allow for follow-up or support.
2. Your survey responses, linked to your personal data, will be retained until you request deletion after report generation.
3. Aggregated and anonymised survey data, which cannot identify you, may be retained indefinitely for statistical and service improvement purposes.

7. Data Security

We are committed to ensuring the security of your personal data. We implement appropriate technical and organisational measures to protect your data from unauthorised access, accidental loss, destruction, or damage.

8. Sharing Your Data

We do not sell, rent, or trade your personal data to third parties.

Your personal data may be shared with:

1. Service Providers: We may use third-party service providers (e.g., cloud hosting providers, email delivery services) to assist us in operating our website and delivering our services. These providers are bound by strict contractual obligations to keep your data confidential and secure, and they are only permitted to process your data for the specific purposes we instruct them.
2. Legal Requirements: We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

9. Your Rights Under GDPR

Under GDPR, you have the following rights regarding your personal data:

1. The right to be informed: You have the right to be informed about the collection and use of your personal data (as outlined in these terms).
2. The right of access: You have the right to request a copy of the personal data we hold about you.
3. The right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
4. The right to erasure ("the right to be forgotten"): You have the right to request the deletion of your personal data under certain circumstances.
5. The right to restrict processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.
6. The right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
7. The right to object: You have the right to object to the processing of your personal data in certain situations.
8. Rights in relation to automated decision-making and profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. While our AI generates a report, it does not make decisions that produce legal or similarly significant effects on you.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one month.

10. Withdrawal of Consent

You have the right to withdraw your consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal. If you withdraw your consent, we will cease processing your personal data for the purposes for which consent was given, and we may no longer be able to provide you with the AI Readiness Report. To withdraw your consent, please contact us at [email protected].

11. Complaints

If you have concerns about how we are handling your personal data, please contact us directly in the first instance at [email protected]. We will do our best to resolve your concerns.

You also have the right to lodge a complaint with the supervisory authority in your country of residence if you believe that our processing of your personal data infringes GDPR. In the UK, the supervisory authority is the Information Commissioner's Office (ICO).

12. Changes to These Terms and Conditions

We may update these Terms and Conditions from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated terms on the website. Your continued use of our services after such changes constitutes your acceptance of the updated terms.